Payroll & Payables Administrator

Accounts Payable

• Receive, review and process supplier invoices in an accurate and timely manner.
• Apply correct coding and cost allocation in line with company policies.
• Check invoices to Purchase Orders ensuring they have been approved according to company policies.
• Reconcile supplier statements and resolve discrepancies.
• Submit payment runs reports ensuring that all payment requests are fully supported by valid/approved invoices.
• Maintain up-to-date supplier records, including bank account details.
• Foster strong vendor relationships by addressing queries and aligning expectations.
• Monitor the Accounts Payable inbox, ensuring all communications are actioned in a timely manner.
• Maintain all records always reconciled for accounting purposes.

Payroll

• Prepare and submit gratuity and tip pools in line with company policy.
• Accurately calculate employee pay, considering hours worked, overtime and other allowances/deductions.
• Review timesheets for accuracy and compliance.
• Record and process employee leave, vacation and sick leave in accordance with company policies.
• Monitor and respond to employee queries via the Payroll inbox, providing timely support.
• Prepare and submit pension reports.
• Maintain all records always reconciled for accounting purposes.
• Process health insurance invoices for payment and reconcile health insurance deductions against monthly invoices.

QUALIFICATIONS:

• Degree in Business and Finance or Accounting or working towards completion would be advantageous.
• Minimum 2 years of experience within bookkeeping, finance or accounting required.
• Exceptional quantitative and analytical abilities.
• Ability to handle multiple tasks and work well in environment with time constraints.
• Ability to troubleshoot effectively.
• Strong computer software skills including Microsoft Office (*accounting software)
• Detail-oriented with excellent organizational skills, performing work accurately and efficiently.
• Demonstrated excellent communication skills, both oral and written.
• Must be comfortable to work a flexible schedule including work outside of normal business hours i.e. evenings, weekends and public holidays, as needed.

Salary : US$45,000 – US$55,000 pa

Compensation and Benefits: We are offering a competitive salary and benefits.